This sets out how Pitlessie House Holidays uses and protects personal information that you give us when making a booking online, over the phone or in person.
Information we collect about you
Making a booking
When you make a booking, through our website, on the phone or in person we will ask you to provide personal information about yourself. This could be your name, address and other contact details. The information and the information about your booking(s) is used to arrange your holiday accommodation and any other services you are requesting.
Filling out forms
We may collect information you provide when you fill out forms on our website, such as signing up to our newsletter, filling in our contact form, registering as a user on our website or requesting a brochure.
If you contact us, we may keep a record of the correspondence.
Use and storage of your information.
o We have legal obligations to keep your personal data supplied safe. We will tell you how we will use your information and we will collect it fairly.
o Your booking information is held securely on our third party, GDPR compliant booking system (www.supercontrol.co.uk). The owners of the booking system have security in place to ensure that all personal data is protected.
o Information you provide to us will not be shared with third parties without your knowledge. We use the information to provide holiday services to you under our contractual obligation and to provide you with the best possible service. We may also use it to improve our products and services.
o Limited information about your booking will be shared with the service providers and the housekeepers involved in a booking, where necessary.
o If you have consented to receive email marketing communications from us, we will periodically send you emails which include offers, new products and holiday inspiration ideas that we think will be of interest to you. You are welcome to unsubscribe from our email communications by using the unsubscribe button at the bottom of each email or email us at firstname.lastname@example.org. We will always ask for your explicit permission to send you direct marketing communications.
o Payment transactions are carried out through independent third parties and governed by third party terms and conditions. We do not store or process credit card details. Pitlessie House Holidays uses Holiday Rent Payments (part of Yapstone International Ltd) for our online and telephone bookings. You can see their security policy here https://www.yapstone.com/privacy-policy-international/
We will hold your information on our systems for a period that we deem to be commercially viable.
o You have the right to have all your information deleted from our systems.
o You have the right to ask for a copy of the information we hold about you.
o You have the right to change any incorrect information we hold about you.
o You have the right to ask us to stop processing information about you.
Should you wish to request this, please do so in writing to at email@example.com
We take a proactive approach to user privacy on our website, and ensure the necessary steps are taken to protect the privacy of users throughout their visiting experience. Our website complies to all UK national laws and requirements for user privacy.
Contact & Communication
Users contacting our website and/or its owners do so at their own discretion and provide any such personal details requested at their own risk. Every effort has been made to ensure a safe and secure form to email submission process but advise users using such form to email processes that they do so at their own risk.
Although we only intend to include safe and relevant external links, users are advised adopt a policy of caution before clicking any external web links mentioned throughout our website.
We cannot guarantee or verify the contents of any externally linked website. Users should therefore note they click on external links at their own risk, and we cannot be held liable for any damages or implications caused by visiting any external links mentioned.
Social Media Platforms
Communication, engagement and actions taken through external social media platforms that our website and its owners participate on are custom to the terms and conditions as well as the privacy policies held with each social media platform respectively.
Our website may use social sharing buttons which help share web content directly from web pages to the social media platform in question. Users are advised before using such social sharing buttons that they do so at their own discretion and note that the social media platform may track and save your request to share a web page respectively through your social media platform account.